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General Data Protection Regulation 2018

27 May 2018 10:00 AM | Ann Moran (Administrator)

The Julian Meetings and Data Protection

The EU General Data Protection Regulation (EUGDPR)came into force on 25th May this year.  You may have noticed that you are being contacted about this by many organisations you have connections with.  There are many websites with information about this, here is one:

https://www.eugdpr.org/key-changes.html

To reflect the new standards established by this we've updated our Privacy Policy and Terms and Conditions.  We have not had to make any significant changes as our processes were already compliant with the proposed legislation.  We have added some information about how we store your personal data and how it is shared.  You can find our Privacy Policy and Terms and Conditions prominently displayed on our website.  If you would like a paper copy please email it@thejulianmeetings.net  Your August newsletter will also contain a postal address if you prefer us to send you a paper copy.  

The Regulation expands your existing set of rights regarding your personal data. These include the ability to withdraw your consent, the right to correction, and the right to be forgotten.

You can, for example, use your privacy settings to opt out of our general information emails, (but not system emails regarding your account operations), and to determine what information you share with other members or the general public.  Our default is always complete privacy except for meeting information in our meeting directory where public display is part of our Terms and Conditions for a meeting.

We will not share your information with third parties.  The exception to this is that we will continue to share the names, email addresses, and phone numbers of those of you who are the first contact for meetings, We shall only give them to people who wish to contact the meeting (we shall not display them on public website).  However, this information will not be shared with individuals or organisations who simply wish to advertise their own events.  Meeting second contacts will be contacted by us before we share their information.  This is because we do not at present have direct permission to share their contact details as these are supplied by the first contact.

We feel that our systems and procedures are as robust as we can make them at the present time, but welcome any comments and suggestions.


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